Privacy Policy

1. Introduction

Blue Recruiting (Pty) Ltd is a company registered in the Republic of South Africa under registration number 2014/001282/07. Blue Recruiting (Pty) Ltd, also referred to as “Blue Recruiting”, “we”, “us” or “our” throughout this document, is committed to keeping your information private and secure.

The information that you provide us with through various channels, including our website, social media channels, email correspondence, video recordings, conversations or meetings, is only used for the purposes set out in this Policy. We collect your personal details and CV information to provide you with our services and match you with job opportunities.

The purpose of this Privacy Policy is to inform you about the types of personal data we collect, the purpose of collecting this data, and the ways in which the data is handled in line with the Protection of Personal Information Act (POPIA), 2013.

For the purpose of this Privacy Policy, the controller of personal data is Blue Recruiting. References in this Privacy Policy to our Group of companies is to the parent company of Blue Recruiting and to other trading subsidiaries of Blue Recruiting (Pty) Ltd.

2. What information is collected?

We will collect personal details, including but not limited to:

Your name and contact details, including your email address and other relevant information from your Curriculum Vitae (“CV”).
On occasion this will also include sensitive personal information such as details of criminal convictions and ethnic origin.
When we receive your details and CV electronically, this may be through a direct application on our website, social media pages, or an application that you have made through a third-party job board.
We will likely obtain further personal information about you throughout our relationship with you.

3. How is your personal information used?

We will keep, use, and share your information for our valid business reasons, including to:

Provide our services to you.
Maintain our business relationship where you are a user of our website, a client, or a candidate.
Enable you to submit your CV for general applications, to apply for specific jobs, to subscribe to our job alerts, or to register on our website.
Match your details with job openings to assist you in finding a position best suited to your needs, and to send your personal information (including sensitive personal information) to clients in order to apply for jobs on your behalf.
Retain your details and notify you about future job opportunities other than the original role that you contacted us about.
Share information with you about products, services, reports, events, promotions, and competitions. You will be given an option to opt out of communications.
Fulfil contractual obligations with our clients.
Provide further services to you by sharing your personal information with other companies within our group of companies as well as trusted third parties.
Release personal information to regulatory or law enforcement agencies if we are required or permitted to do so.
We may also be required to conduct criminal record, credit, qualification, and identity checks against your details. We will obtain your approval before conducting these checks.

4. The legal basis for processing your personal information

Under the Protection of Personal Information Act, 2013, we obtain and process information on the following bases:

4.1 Contractual necessity

In order to perform the obligations we undertake in providing a service to you, it will be necessary for us to process your personal data.

4.2 Legal obligation

We are subject to certain legal requirements which may require us to process your personal data. We may also be obliged by law to disclose your personal data to a regulatory body or law enforcement agency.

4.3 Legitimate interests

We will need to process your personal data for the purposes of our legitimate interests, provided we have established that those interests are not overridden by your rights and freedoms, including your right to have your personal data protected. Our legitimate interests include responding to requests and enquiries from you or a third party, optimising our website and customer experience, informing you about our products and services, and ensuring that our operations are conducted in an appropriate and efficient manner.

4.4 Consent

In some circumstances, we may ask for your consent to process your personal data in a particular way.

5. How we share your personal information

In some instances, we need to share your personal information with other parties. Details of those parties are set out below along with the reasons for sharing.

5.1 Other companies within our group

Where you are registered as a candidate on our database or website, we will share your personal information with other companies in the Blue Recruiting Group of companies and businesses for any or all of the following purposes:

To provide you with recruitment services.
For business development.
For systems development and testing.
For development and marketing of other products and services.
To improve our customer service and to make our services more valuable to you.
To tailor our website and the websites of other companies in our Group when you log on, to make them relevant to you personally.

5.2 Clients

We disclose your personal information to clients who have vacancies for jobs in which you are interested.

5.3 Trusted third parties

We will share your personal information and, where necessary, your sensitive personal information with trusted third parties where we have retained them to provide services that you or our clients have requested, such as:

Employment reference checking.
Qualification checking.
Criminal reference checking (as required).
Verification of details you have provided from third-party sources.
Psychometric evaluations or skills tests.

5.4 Regulatory and law enforcement agencies

If we receive a request from a regulatory body or law enforcement agency, and if permitted under POPIA and other laws, we may disclose certain personal information to such bodies or agencies.

5.5 New business owners

If we or our business merges with or is acquired by another business or company, we will share your personal information with the new owners of the business or company and their advisors. If this happens, you will be sent notice of such event.

6. How long we will hold your information

As we often support candidates with placements throughout their careers, we may retain information for many years. We conduct regular data-cleansing and updating exercises with our candidates to ensure that the data we hold is accurate and that we are not holding data for longer than necessary.

Our standard terms of business state that our clients should retain candidate data such as CVs for the purposes of the specific role you apply for, and that, as controllers of your data, they should inform you if they plan to retain your CV on file in order to notify you about potential future roles, or to otherwise hold or use your data for other purposes.

7. Your rights on information we hold about you

You have certain rights in relation to personal information we hold about you. Details of these rights and how to exercise them are set out below. We will require evidence of your identity before we are able to act on your request.

7.1 Right of access

You have the right at any time to ask us for a copy of the personal information about you that we hold.

7.2 Right of correction or completion

If personal information we hold about you is not accurate, out of date, or incomplete, you have a right to have the data rectified, updated, or completed.

7.3 Right of erasure

You have the right to request that personal information we hold about you is deleted, for example, if the information is no longer necessary for the purposes for which it was collected or processed, or if our processing of the information is based on your consent and there are no other legal grounds on which we may process the information.

7.4 Consent

To the extent that we are processing your personal information based on your consent, you have the right to withdraw your consent at any time. You can do this by emailing contact@bluerecruiting.co.za.

8. Website and job alerts

To subscribe to job alert emails and mobile messages on our website, you will be required to provide your name and email address. This information will be used for the purpose of keeping you informed, by email, phone call, WhatsApp, or SMS, of the latest jobs in your nominated industry and to provide you with industry news and other information related to our services.

Should you decide that you no longer wish to receive this information, unsubscribe functions are provided on our website.

9. Curriculum vitae

We give you the option of submitting your CV via our website or by providing your CV to one of our consultants. You can do this either to apply for a specific advertised job or to keep on record for future positions that come up. Your CV will be stored in our database and will be accessible via login by our recruitment consultants.

Your CV may also be emailed directly to other companies within our group of companies for review and entry onto their database, to enable them to provide their services to you.

You can update your CV at any time by following the same procedure to submit a new CV on our website at www.bluerecruiting.co.za. Your old CV will automatically be archived, provided the submission details remain the same (for example, you submit both CVs using the same email address, or you advise the relevant contact of your new submission).

10. Aggregate information about website visitors

We gather information and statistics collectively about all visitors to our website and the websites of all companies in the Blue Recruiting group of companies, for example, which areas users access most frequently and which services users access the most.

We only use such data in aggregate form. This information helps us determine what is most beneficial for our users and how we can continually improve our online services to create a better overall experience.